Town Hall Meeting 
December 11th, 2018 
1. Call to Order...Terri Repetto, President at 6:36 PM
2. Adoption of Minutes 
    Correction to the minutes that Hairball did not charge as do not usually.  Judy Inskeep moved that minutes be approved with one correction. Jennifer Poe seconded. Motion passed. 
3. Treasurer Report: Saving transfer to LPL savings update  November net  was good, it varies due to when deposits and checks are done. Overall January through November net -$1475.33. Motion to accept treasurers report by Lisa Stoveken and seconded by Jen Poe. Motion carried.
4. Additions to agenda  No additions
5. President's report : Terri called and discontinued Alpine Sun subscription and advertising. Lori transferred savings account from California Bank and Trust to LPL savings account.    
6. Correspondence: None
7. Committee reports 
Pancake breakfast: Who can help chair this in 2018?  Sixth graders were wonderful, well behaved and polite. Served 31 paid adults and 2 paid children. Net profit $51. Suggestion to give the entire amount go to the campership. Judy Inskeep made a motion to split the expenses and give them the net income for a total of $210.00 Marie De Silva seconded. Motion ammended to give the sixth graders the net profit and the specific donations. Marie seconded. Motion carried. 
Tree Decorating: When to take the decorations down . January 5th 11:00 AM 


Member pot luck: Dec 1st. Mark & Marie & Catherine did a fabulous job. A fun time was had by all. Expenses were $163.81 for event. Thanks to Katherine for donating two combination locks for container and back chair storageA few things to do next.

1. Need lemonade and water
2. Need different cut of meat perhaps tri-tip
3. Have a few more candy canes
4. Have electric knife
5. Signs needed up early (rain was a factor)
6. More advertising.
7. Change hours to Meet and Greet at 4:30, Santa at 5:00 Dinner at 5:30-6:30.

Newsletter: Needs Chair and Co Chair— 2018 ads need to have been paid for in order to advertise in 2019. All ads paid within 60 days. 
Friday Fun Night: Going well. January 11and 25. February 8 and 22.
Rentals: Rentals in December is a very busy time.
Website: 2019 Business size ads $100 for businesses listed on the website (can be in color). In the Business Directory online. Must be paid at time ad is submitted. Do we have a new photo? As on FB. 
Membership: Advertising on FB. Can also pay online. Motion to print the Directory every other year by Jen Poe seconded by Marie. Motion carried.
Facebook: Terri has been posting flyers for Skip on all the local FB pages.
Bricks: Order going in Dec 31st.
Anti-Bullying class: Jan. 13th at 12:30. Kids 3rd-6th grade. Terri to donate water and cookies. 
Bunco Night: January 22nd Chair Susan/ Co-chair Jen People could donate raffle prizes. Send letter requesting support.
Garry McClintock: Feb.? Chair: Shawn Co-Chair:___ Will need a budget approved before. Box Lunch: March? Chair____ Co-Chair____ Will need a budget approved before. 
Fair/parade: Tabled until Jan. meeting
Special Committee--ByLaws Standing Rules: Update Carol’s group is meeting next Tuesday at Judy Inskeeps.
 
8.Old Business: ME Career Day In March.22 Motion by Judy Inskeep to budget up to $200 . Caroltta Ares will chair. Susan and Terri will attend. 
10. New business: Any other ideas for a Spring fundraise? Carlotta suggested a talent show. 
11. Public Comment: Our meetings are open to the public. We look forward to hearing from you. 
12. Adjournment by 7:50 PM
Next meeting January 8th at 6:30PM 
Happy New Year! 

Descanso Town Hall Association Meeting
 November 20, 2018

1. Call to Order - Terri Repetto 6:00 PM followed by Pledge
   
2. Members attending: Lori Cartmill, Judi Dugger, Lisa Stoveken,
   Catherine Robinson, Dave Somes, Marie DaSilva, Mark Duda, Judy Inskeep, Diane Janssen, Susan Lancaster, Terri Repetto, Carlotta Aros.
   
3. Adoption of Minutes: Motion by Judy Inskeep Second by Catherine Robinson. Motion passed.
   
4. Treasurer Report: Lori Cartmill announced that she will resign as Treasurer as of January 21, 2019. October P and O Net Income -$1520.06. Several factors such as money spent in October and income deposits will occur in November. Yearly summary totals in December will be looked at for 2019 budget planning purposes. Board of Officers will meet and plan the 2019 budget to present in January 2019.
   1. Hairball Profit $578.00
   2. Pancake Breakfast Report included (Oct $76. Nov $143) .
   3. Flipcause report on membership , bricks sale, and Hairball tickets.
   Motion to approve Treasurer report Diane Janssen seconded by
   Marie DaSilvia. Motion passed
   
5. Additions to Agenda
   1. Diane Janssen add the Newsletter to agenda
   

6. President Report.
1. Motion to discontinue Alpine Sun advertising by Judy Inskeep
seconded Marie Da Silva . Motion carried. Terri to call and cancel ad subscription.
2. Valley View. Nice article by Judy Inskeep
3. Nice Thanksgiving Card from Jeffrey Carlos and family
7. Newsletter. No Fall/Winter edition. Spring needs a Chairperson to oversee all components of production ( Articles, editing, printing,
ad sales and money collection, mailing) . All monies need to be collected before printing.
8. Pancake breakfast Report: Recommend two people to chair next
year. December Sixth Grade Camp folks are cooking. Need
chairperson for 2019.
JAN... NEW BOARD
FEB ...FIRE AND REINS MARCH...PTS DESCANSO APRIL...GIRL SCOUTS MAY SANDYANGIONE JUNE...FAIR BOARD
9. Hairball. Band Report: Event was outstanding. Ticket sales at door. Missing list from Flipcause. 35 non-members attended. Outside ticket sales for beer and wine. Gary and Lisa ran the bar. No one
to serve the nachos so little earned from there. Red wine was needed. Decorations were outstanding. Security was necessary. There needs to be a sober volunteer to “drive home” some guests (Thanks Dave Somes!).
10. Tree Decorating completed.
11. Member Pot Luck. December 1st. Mark, Marie, and Catherine chairing. Terri to change signs to the 1st. Judy ordered the
Santa Claus outfit. Marie designed menu. Happy hour 5:30 Santa
at 6:00. Dinner at 7:00 PM
12. Friday Fun Movie night. Second event went well. $100 to DTHA.
13. Rentals: No bouncy house, mechanical bulls and other machines that
insurance denies. Rental. Motion by Judy Inskeep second by Mark
Duda to raise fee Members $175 and all Non Members ( even if living in Descanso area) $275. Update prices and flyer for
Rentals. Ads on FB
14. Membership forms place at Library, Perkins and at Pancake Breakfast. Advertise on Facebook.
15. Website Report: Donation paid for the Website for October, November and December. In order to continue paying we can sell business card sized ads for $100 for businesses listed on the website (can be in color). Maybe $100 to have ad front and center on banner or just below. In business directory online. Paid at the time ad is submitted. Do we have new photo? Trying to find someone.
16. Facebook. Post hall rental ads every week - DN, Alpine, CN, PV, ME, Carveacre Happenings, East County Magazine
17. Bricks. Susan to make Ad for Christmas gifts. Order go in on December 31st.
18. Anti-Bullying Workshop grades 3-6. January 13th 2019. 12:30 Town Hall. $5 per kids at door. Text Terri RSVP’s.
19. Bunco Night January 22 Susan Lancaster to Chair. Gayle Culbertson CoChair. Need proposal and budget at January meeting
20. Garry Maclintock February/March Shawn Doblado to chair. Need a co- chair. Need a budget. Need proposal. At January meeting
21. Box Lunch Idea. Possibly combine with Garry Maclintock event??? Or a Sadie Hawkins Dance?? Need a Chair ___________. Co Chair _____________
Need proposal and budget. Maybe combine two events
22. Fair/Parade. Discuss moving date to May and other ideas to solve some issues. January meeting. Will need budget proposal to be voted on.
23. Nominating Committee: Motion to accept the slate of officers by Judy Inskeep seconded by Lisa Stoveken. Motion carried. President Terri Repetto, Vice President Susan Lancaster, Secretary Debb Steps Treasurer Lori Cartmill
24. Old Business: MEUSD Career Day. DTHA hosts March 22 at the Gym. Discuss donations for treats.
25. New Business: LPL Financial advised 30% from every fundraisers. Motion to move as much as possible from California Bank and
Trust (leaving minimum required by bank) to the LPL Savings
Account to receive more interest.
26. Meeting adjourned at 8:23 PM

Descanso Town Hall Association
Meeting Minutes October 9, 2018
Motion by Judy Inskeep second by Lisa Stoveken to accept the minutes from September. Motion carried.
Treasurer report by Lori Cartmill.  Scholarship payments and deposits in the fund made. Account -$3071.24. Checking Account.   Savings Nearly $7000          LPL Savings $9260.38.  LPL Scholarship $ 70,222.25
Discussion about Pancake breakfast. $500 for three  months.
Motion by Susan Lancaster Second by Judy Inskeep Motion Carried
Presidents Report:

• Annonymous donor paid for three months of the Website $300
• As per ByLaws 
  • • no expenditures will be made without pre-approval and followed with invoices.
    • To protect and preserve the Town Hall all events must break even or make a profit.
    • Only paid positions will be Maintenance, Rentals, Cleaning.  All other positions shall be voluntary
  • Nominating Committee: Shawn announced Terri Repetto President, Susan Lancaster Vice President, Treasurer Lori Cartmill, and Deb Stepp Secretary. Announcement for people to volunteer from the floor. None made rom the floor Motion Carried Susan Lancaster will replace Shawn Doblado as a signer with California Bank and Trust.
• Newsletter Advertisers no-one will be comped in the future except the two non-profit churches.
• Pancake Breakfast They use about $500 for three months to purchase supplies. The non-profit groups share the profits. Several months there is no split with family and other groups. We split because By Laws state we should be sharing monies with community.

  Suggestion have breakfast every months. October Descanso Library.  November Newcomers
  December Sixth Grade Camp

• Hairball- ABC Permit paid $50. Band is wonderful $600. Food is an issue due to the county.   Junction is providing Chili, Nachos, Chips. All members bring some side dish (Gooulish items) Munchies. History of Hairball 25 years ago, a group of friends had a party. Charged to friends. Security people will be “sheriffs” Have judges identified ahead of time. Julie needs help decorating.
• Tree Decorating November 18th  1:00 PM
• Christmas Pot Luck. Mark Duda Chair Co Chair Marie. Motion made by Judy Inskeep  by seconded by Brian Culbertson Passed  Discussion followed. 
• Newsletter: Spring Edition Judy Inskeep to Chair. Budget needs to be approved prior to publishing and all ads must be collected before printing.
• Rentals: Slow during hot weather. Yoga and Exercise pay what they can. Rental dates listed by Lisa Stoveken. Request the shade cloth needs to be take down. All leftover signs from fair need to be taken down. Brought in $3000 so far this year.
• Website. The fee for $50 a month has stopped for Carole. She has not been billing the DTHA.
• Membership. The By Laws state a member is an adult over 18 is a member.  Motion by Susan Lancaster and seconded by Sherree McGinley to state on the membership form that the membership fee is $25 per individual over 18 years old. Motion carried.
• Facebook. Terri Repetto has been posting the ad for the Hairball on multiple sites.
• Friday Night Fun. Susan Lancaster Chairman and Gayle Culbertson Co Chair. Teachers will be doing all the work. Checking into insurance Judy Inskeep moved and seconded by Sherree McGinley Motion carried. 
• Special Committee Volunteers sought. To rewrite By Laws and Standing rules.  Carole Dearman, Yvonne Dugger, Judy Inskeep.  Will form committee.
• Fund Raiser: Bunco, Bingo, Big Sign to celebrate anniversary and birthdays people pay donations.
• BUNCO  January 24th
• New Business. New Bulletin Board is installed.
• Meeting Adjourned  8:11 PM by President Terri Repetto

​GENERAL MEETING MINUTES FOR MEETING OF
September 15, 2018
Opening Welcome
This was a special meet and greet, ice breaker and brainstorming session with the public invited. Susan Lancaster led us in some thought provoking ideas and discussions for future review. Copies of the sign-up sheets are attached. The regular meeting trailed:

•   Meeting called to order at 11:05 AM
  
•   Pledge of Allegiance not performed
  
•   Minutes were presented not presented but changes were requested...
  motion to correct, seconded and accepted
  
•   Additions to the Agenda – There were no additions to the agenda as
  presented
  Treasurers Report
  

•   The Treasurer’s Financial for August were passed around for review. The
  DTHA continues to operate in the red. Motion was made to accept the
  financial report, seconded and accepted.
  
•   Some ideas were discussed like raising rents on the hall beginning January
  1 and charging more for ads.
  Presidents Report
  

•   Terri discussed the self-defense class and stated that they intend to run it
  again and have a third geared toward teenaged girls in January or
  February.
  
•   Voting Polls will be located at the DTH November 6th.
  
•   Diane Janson is withdrawing from active membership. She will be missed.
  Hopefully she will return in the future.
  
•   Terri mentioned that our trial version of the Flipcause Website is over early
  in October before the Hairball. We either need to extend the period or disconnect from it and return to the old domain. Terri recommended that we buy the next three months. Motion was made, seconded and accepted.
  Correspondence
  

 See Presidents Report
Committee reports
o Pancake breakfast – Big breakfast in September! 73 attendees
sponsored by Hearts and Souls. Future sponsors are: October –
Page

1
Friends of the Library, November – New Comers, December – 6th
Grade Camp
o Bricks – Bricks were not discussed
o Newsletter – We need articles for our newsletter. Our emphasis
should be on membership and ads. We discussed sending an emailblast monthly or quarterly short and to the point of what’s in storefor the community
o Scholarship – Not discussed
o Restoration – Not discussed
o Membership – Welcome Baskets touched upon. Jenn is doing a
great job.
o Rentals – Not discussed
o Website – See Presidents Message
o Events Coordinator – Not discussed
o Hairball – Sign ups and the budget were discussed. Judy requested
a budget of $1500 with beer being the largest expense. Julie has requested some funds for new items. Shawn would like to go to an advanced ticket process for selling beer and wine at the venue. Motion was made, seconded and accepted. The silent auction needs a Chairperson. The wrong flyer for the Hairball was distributed through Facebook. Judy has the correct ones available. Needs to be placed on all social media in the area.
Old Business

•   The member’ party has been postponed indefinitely.
  
•   We did not receive the State Farm Grant
  
•   The new bulletin board will be installed this month. It was a little larger that
  would fit in the current recess and needs a little TLC to make it work. Shawn will get it installed.
  New Business
  

•   Tree decorating will be immediately following the Pancake Breakfast in
  November. Susan will layout the hall Christmas decorations to be put up
  on the appropriate walls. A question.... When will they be taken down?
  
•   Community Christmas Pot Luck will fall on December 1. Budget of $500 was discussed but not finalized. Typically, we purchase and prepare hors
  d’oeuvres, a turkey, a ham ... and a roast is donated.
  
•   The Nominating Committee was discussed. Members chosen and placed
  in action. Shawn will head it up.
  
•   Judy requested that we donate $75 to Pam at Raintree to help offset with
  her birds expenses but mainly for all she does for the community. A motion was made to make that $250. Another motion was made for $200, motion seconded and accepted.
  Page
  

2
Public Comment

Next Meetings
 October 9, 2018
6:30 PM at the Descanso Town HallAdjournment
 12:10 PMAttachments to Minutes

Page

3

Descanso Town Hall Meeting Minutes
 August 14, 2018
Meeting called to order at 6:30 pm
Attendance: Terri Repetto - president, Lori Cartmill - treasurer, Judy Inskeep, Dawn- Marie Miller, Shawn Doblado & Jen Poe. Late arrivals: Carole Dearman & Lisa Stoveken.
Pledge of Allegiance
Last month meeting minutes presented and reviewed. Some changes made by Susan Lancaster (presented by Terri Repetto).
Shawn Doblado - Moves to accept the changes in for July meeting meetings.
Judy Inskeep- Seconds. All in Favor, none opposed. - Motion Passed
Discussion: Judy asked why changes were made. Terri Repetto replied that they are making sure we are following the rules and getting all the information needed in the minutes. Lori Cartmill suggested we find a template online. Shawn Doblado suggested we record the meeting.
Treasurers report
Lori Cartmill - Treasurer - July Net income $485.44. Jan 2018 - July 2018 Net profit is $-184.23. Non profit organization should break even. Reconciliation report shows checks that have cleared and not cleared as 8/13/2018. Terri Repetto - concerned about having enough reserves in our account. In Account as of 8/13/2018 Checking $22,530, Savings $7,682. Carole Dearman asked if we had any projects on the books that need money set aside? Lori Cartmill answered “No”. Susan Lancaster has applied for a grant for a new kitchen stove. Judi Inskeep: Historical fund and Luke Barbour funds are kept in the checking account and labeled as such. Lori Cartmill: Bank Statement report ending balance for 7/31/2018 checking and savings combined is $30,916.33. Luke Barbour account should have $535 + $212 (Shane Shea’s memorial donations) + $100 for the deaths of Descanso residents Kenneth Gaddis, Robert Leavitt, Manfred Pohl & Shane Shea. When Residents pass away who ever has the knowledge needs to email the President, Treasurer and Secretary so that the appropriate actions can be taken. Lisa Stoveken will let us know when people book their memorial services at the town hall as well.
Judy Inskeep- Motions to move the money to appropriate accounts Shawn Doblado- seconds, all in favor, non oppose - Motion passed
Additions to Agenda - None
President’s Report
• West Fire- Alpine chamber of commerce having a benefit dinner someone from our town hall should be there. Maybe Judy Inskeep.
Lisa Stoveken - Motion to pay to send two people to this event to represent Descanso Town Hall.
Lori Cartmill - Seconds, All in favor, none oppose - Motion passed

• Has the Jail building been returned? No it is at Andrew Strothers home and needs to
  be moved. Possibly to Lisa Stovekens property and stored there until needed for
  events.
• Outside storage container and Kitchen door were left unlocked again. Do we know
  by who? No. Please double check and remind renters again.
• Received letter from Linda Hoody- Thanks for Luke Barbour award etc...attending
  Humboldt state next year. Gave to Carole Dearman to put on website.
• Received email from resident Sandra asking if we could do something about the sign
  again. Terri Repetto replied to her that we could not.
• Deb Stepp is doing our stationary. Who should she send it to for printing? Rose at
  Alpine postal annex. Carole Dearman has Town Hall logos if needed.
• New Trash contract thanks Lisa Stoveken for setting it up. $112/mo now which is
  $100 less a month and will not be raised more more than 10% over the next two
  years.
• Community event permits- hairball has been filed. Gary McClintock has been
  approved but needs to be revised with new event date.
  Community Reports

• Pancake Breakfast - Judy Inskeep- Sept. breakfast she would like to make a big deal and highlight all of the Scholarship award winners in Descanso and updates on where they are going to college. Lisa Stoveken - Girl Scouts would like to serve two months a year. Judy Inskeep- October is Friends of the Descanso library serving. November is new comers cook day. Boyscouts are no longer serving Carole dearman please remove from website calendar.
• PR- Nothing
• Brick - Nothing
• Women’s safety class - Sept. 9th starts at noon. charging $5 at the door for
  instructors.
• Newsletter - we need to start thinking about fall article ideas. Lori Cartmill would like
  a P&O from Spring issue.
• Gary McClintock event- Shawn Doblado- Change date to Feb. 2, 2019. at the Town
  Hall. Judy Inskeep will get the permit date changed.
• Hairball - who is in charge? no one according to Judy Inskeep. Junction does food
  and band, Brad inskeep & Shawn Dobaldo do drinks, Julie Salmons does decorations. Security? Silent auction? Jen Poe do a photo booth with props. Lori Cartmill would like a budget printed - Judy Inkseep will do this and have for review and approval at the September meeting and the P&O after the event.

• Maintenance- Shawn Dobaldo: Bulletin board is here. Brad Inskeep will hang it up and he will be installing smoke detectors in kitchen at front and back doors.
• Rentals- Lisa Stoveken: It’s getting crazy busy. Men’s club changed to 9/29/2019 & Barbara Wesselink is having an event on 10/13/2019 with a band.
• Member appreciation party - A Descanso resident Gail would like to invite all of the Town Hall members to her home. Susan Lancaster is a friend of Gail’s we need to find out about liability would this be considered a Town Hall event?
• Membership- Jen Poe: $5,915 in member dues Business ads for directory brought in $825.
• Website- Carole Dearman: Our inout is very important to her. Lisa stoveken likes the different colors in the calendar. email from Susan Lancaster to Carole Dearman regarding looking into a website design company called Flipcase. Terri repetto will send email video of explains what they offer and we will discuss again at the next meeting.
• Welcome Baskets - 26 delivered 13 still need to go out.
• parade/fair- nothing
  Old Business - None
  New Business - None
  Public Comment - None
  Next Meeting - September 11, 2018 Adjournment - 8:00 PM

• Minutes
• Roberts Rules of Order
• DTHA Bylaws